Why is Mailroom a Notifii Track Alternative?
Simply put, Mailroom and Notifii Track serve the same market: any building that receives packages at a central location for redistribution to end-recipients. Whether you run a coworking space, property management company, university, or a wide array of other buildings, both companies facilitate a more efficient and streamlined mailroom experience for staff and recipients.
Both software allow you to manage multiple mailrooms and even offer similar features sets such as optical character recognition (OCR) technology for scanning package labels, automated package processing and notifications, and mailroom analytics. It’s only until you dive into the feature sets that you can find the difference in each product’s capability.
We’d be remiss to not mention we have a handy chart that can help you in deciding How to choose the right mailroom management software for your businesss, so you know what’s best for your business. With that said, let’s get into comparing features.
What's in it for you, the Mailroom Operator.
When it comes to using mailroom software, a mailroom operator is concerned with working easier, alleviating personal risk, and improving the client experience. When these criteria are met, they become more efficient. Now, we know the key to making a mailroom efficient is by helping the operator do their job more succinctly, so how is this accomplished?
Both Mailroom and QTrak help mailrooms become more efficient by managing deliveries in bulk by scanning labels with smartphone cameras, sending notifications for package pickup, and collecting recipient information at pickup. Although, Mailroom makes operators' lives even easier through its advanced technological capabilities.
Optical Character Recognition
The most apparent difference between QTrak and PackageX is that Mailroom uses the most advanced optical character recognition (OCR) on the market. This technology turns smartphone cameras into scanners that can read names, numbers, barcodes, and additional types of information in seconds, meaning things like partially obscured, covered, or ripped barcodes are no longer issues for mailroom operators
With OCR, smartphones don’t need to scan a barcode in order to scan in a package. This difference is noticeable when it comes to letter mail. As letter mail does not contain barcodes, on Qtrak’s system, mailroom staff need to identify recipients, place their mail in the correct folder and scan a barcode attached to the folder to send mail notifications to recipients.
With Mailroom’s OCR, a mailroom operator can scan letter mail and send notifications to recipients instantly, without having to sort the mail first. Besides the time savings, OCR eliminates employee error and works additionally with letter and messenger mail.
Instead of having to scan barcodes and manually type in recipient names to send notifications, like you do with QTrak, Mailroom’s OCR technology automatically links the contents of the scanned label to the recipient in its system. In order to send a notification, one just has to simply press a button.
Top Considerations for Mailroom Managers.
While mailroom operators are worried about faster and easier package processing and alleviating personal risk, managers are more concerned about creating efficiencies and saving costs. Managers are often looking for mailroom software that provides sturdy analytics, easy integration, and for the right price.
Analytics & Reports
A digital mailroom wouldn’t be anything without analytics, now would it? Off the bat, both Notifii Track and PackageX Mailroom do basic analytics such as package arrival times and dates and show you this information in dashboards.
Where the two products diverge is Notifii Track will send you curated reports that show monthly package counts, package activity by hour and day, speed of pickup, and age of pending packages. It’s a nice touch to see reports at a glance.
Mailroom, conversely, shows you data on package activity by the day and hour in its dashboards. These statistics are exportable into CSV files and can tell you, as the manager, how many staff you need in a given period, helping you reduce overstaffing costs.
Get the Best OCR.
Notifii Track and Mailroom use a form of a technology called optical character recognition (OCR) that clearly identify recipients when scanning packages. The difference is Notifii’s OCR only reads barcodes. Mailroom’s technology works by searching through label text and matching names with associated recipients in its depository. When that happens, the recipient is automatically linked to their package in Mailroom’s database.
When OCR can’t “read” labels, the mailroom operator must manually input recipient information, eliminating the automatic legwork that was promised in the first place. Most often, these errors occur from labels that are partially obscured during transit or that are handwritten.
When you get labels or barcodes that aren’t exactly legible, you want the best OCR, so you don’t have to waste time manually logging packages. Mailroom’s stand out feature is its OCR. With it, you can remain confident scanning in partially obscured, torn, or handwritten labels.
- - ANDREW T.
PackageX has drastically improved our inbound package process. I always look forward to packages coming in because I'm amazed how easy, quick, and fun it is to scan in packages.
- - RODRIGO D.
I had a problem with an email message regarding the new tool for re-routing packages. I reached out to the member support team, suggesting some changes, and not only did you answer me right away but also implemented ALL my suggestions. It feels great to know that, as a customer, I am heard by you.
- - JORDANA B.
PackageX is reliable, trustworthy, and easy to use. It has been super beneficial for our team.
- - STU S.
With package deliveries increasing by 20% per academic year, Delaware Valley University needed a robust, user-friendly program to process deliveries more efficiently. I'd estimate we're able to process packages 80% faster. I'd highly recommend PackageX.
- - MARK R.
The system is working perfectly and has cut our time inputting greatly. Thank you for the great system.
- - MICHAEL L.
PackageX has made our lives so much easier. The support team is incredibly responsive to whatever requests we have and tracking packages is simpler than it's ever been. Thank you!
- - CESAR B
I've been using PackageX for almost a year now, having used other software before for the same purpose, and I would choose PackageX every time. The support team is always available and ready to solve our problems, and they consistently incorporate feedback and improve the product to make our jobs easier.