How to Digitize Flexible Workspace Logistics?

In today’s world, digitization has revolutionized the way we live and work. Flexible workspaces are becoming popular among freelancers and enterprise companies. The number of coworking spaces worldwide is forecasted to increase 2x by 2024, surpassing 40,000. According to GCUC, China is expected to become one of the largest markets for coworking spaces by 2022. With the current trend of flexible working, it’s more important than ever for companies to ensure their workplace logistics are up to date. By digitizing flexible workspace logistics, companies can make their day-to-day operations run smoother and more efficiently.

Some common workspace logistics operations that must be digitized include package receiving, shipping, delivery, and inventory management. One of the biggest challenges flexible workspace managers face is handling incoming mail and packages. The old-school manual logistics systems do not work for modern, flexible workspaces. Therefore, commercial coworking spaces must invest in cutting-edge technology that automates all logistics operations and increases staff productivity and efficiency. 

So how can you transform flexible workspaces? This blog will explore some of the best ways to digitize flexible workspace logistics.

Set Up a Package Management System 

Flexible workspaces must develop a strategy that provides a baseline of what they want to achieve from a package management system. Most coworking spaces require the following features in a package management system:

• Automated data entry to eliminate paper logs
• Self-service pick-up to reduce the dependency on the staff
• Notifications to inform the members about their package arrival 
• Flexibility to handle the high package volume
• Enhanced security and package visibility 

Nowadays, various modern and digital package management solutions are available in the market. One such solution is Receive, which streamlines package receiving, storing, retrieving, forwarding, and pick-up. Its AI-powered OCR scans the package label and extracts all essential information, eliminating manual data entry. Moreover, it matches the recipient automatically and notifies them via email, text, or Whatsapp. 

Get a Modern Shipping Solution 

When you run a flexible workspace, you must meet your members' expectations. Apart from package receiving, you have to fulfill their package forwarding needs as well. For this purpose, you need a modern and smart shipping solution like Ship that simplifies the process and does not involve bulky or expensive hardware. 

PackageX Ship replaces manual and single-carrier shipping label generation with dynamic and multi-carrier label generation. You can create shipping labels at discounted platform rates from a network of carriers and on-demand couriers within seconds. Moreover, it helps you track your shipments and sends notifications to the recipients.

Automate Your Inventory Management 

Another way of digitizing logistics at flexible workspaces is automating inventory operations using the software. It has numerous benefits, including automated manual tasks, increased efficiency, real-time inventory tracking, and improved accuracy. In addition, your staff can save a lot of time, and you can scale up operations.

PackageX Inventory helps you to streamline inventory workflows for your flexible workspace. Using our OCR-powered inventory app, you can extract label data for inventory matching and returns. Moreover, it also allows you to attach pictures as proof of any damage to the inventory.

What Are the Benefits of Digitizing Flexible Workspace Logistics?

Digitizing flexible workspace logistics ensures efficiency and control in operations. Here are some of automating flexible workspace logistics operations:

1. Convenience and Control

The digital revolution has transformed how the world works, offering maximum control over everything. Nowadays, the user wants everything to be available at the touch of a button. By digitizing and automating logistics operations, flexible workspace teams become more in control of their mail and package services.

2. Increased Workforce Efficiency

Automation in workspace logistics eliminates tedious and manual labor such as data entry, allowing your staff to focus on other important tasks. It also boosts the productivity and efficiency of your staff members, increasing their satisfaction level.

3. Improved Supply Chain Visibility 

The most significant advantage of digitization in logistics is improved supply chain transparency. You can analyze the performance of your supply chain in real-time because digitization makes data collection easier. Also, it removes all the operational inefficiencies caused by manual data collection, making your supply chain easier to analyze for actionable insights.

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Conclusion

Flexible workspace logistics are evolving, and PackageX apps are at the forefront of this revolution. The digitized logistics workflows can make things more convenient, secure, and streamlined for both workspace managers and members. So, if you’re looking to transform your flexible workspace logistics, PackageX is the way to go.