How Does Facility Management Software Help With Mailroom Management?
The facility management industry is ever evolving. According to Statista, in 2020, the global…
Aug 13, 2021
Is your mailroom full of cardboard boxes containing packaged goods? If so, then you are bound to take care of those boxes and ensure their safety. The boxes have to be kept safe from damage, so the goods inside are secure.
Packaged goods will likely lie in your mailroom for a couple of days before the client picks them up. The mailroom may be full of stacks of cardboard boxes that have to be organized for easy retrieval and kept safely in a temperature-controlled environment.
There has been an increase in online retail recently, leading to a rise in parcel deliveries. According to APEX Insight, the global parcel delivery market value has exceeded USD 500 billion in 2020. This increase in parcels means the mailroom management has to be proactive in safely storing these parcels and boxed packaged goods.
We have compiled an infographic for your convenience!
You must store cardboard boxes safely in the mailroom to protect them from any damage that may harm the packaged goods inside. Besides storing the boxes, here are some tips and tricks that you could follow to pack your items before putting them in the box.
Wrap each item safely in bubble wrap. Wrapping it together may cause damage by constant contact; thus, invest a little more time and material to do the different wrapping.
If there are any liquid items, it is crucial to pack them in a leak-proof material and seal them. In case there is a leakage, it will not damage other things and the cardboard box.
It is essential to use good quality boxes to prevent damage, such as getting crushed when stacked. Cheap packages may seem fine, but they get dented very quickly, leading to destroying your items inside. Furthermore, free boxes may be infected with bacteria that can get on your boxed goods.
This is why we strongly suggest that you invest in getting a good quality corrugated box that will be strong enough to keep its shape when stacked with other boxes in the mailroom.
Another essential step in securing the boxes in your mailroom is to seal the box. Use a good quality tape that will not get off. This way the goods stay inside the box even if it falls accidentally. Leaving a box open can lead to the loss of loose items.
Once you have wrapped the goods individually, it is time to put them safely in the box. Do not leave space. They may allow the packaged goods to move around and bounce into each other, leading to damage.
Packing fragile items also require a few more steps to keep them safe. Goods like electronics and glass material need careful packing to avoid damage. Add enough cushioning between the goods and the box so if the box receives any pressure, the goods are still safe. There are machines that you can use to create airbags. In addition, you can make cardboard cushioning too.
Now that the boxes are ready to be stored let us move on to the best practices of storing these boxes in the mailroom.
Stack the boxes of the same size in one place. If you stack a more significant or heavier box on top of a lightweight box that is smaller in size, too, it is going to be crushed and damaged.
The next essential step is to label the boxes. There will be a large number of boxes going in and out of your mailroom daily. So, you need to label the boxes and have the details on your mailroom management system to help you retrieve the boxed packaged goods.
Mail management software can assist in finding the boxed packaged goods by identifying the shelf and aisle number. This way you can reduce the chances of packages getting lost in piles of boxes.
Label the fragile items clearly and store them separately. Try not to stack boxes that contain fragile items.
Stuffing goods into one box may damage the box. You will receive your items in a better state if you invest in more boxes and put items in the box more carefully.
This will protect the shape of the box, keeping its strength intact. Preventing the box from getting damaged will keep the items secure too.
This is yet another significant point that needs a lot of attention. To avoid humidity in the mailroom, the temperature must be controlled. This is important to monitor because humidity can cause damage to books, antique furniture, artwork, and similar.
Extreme heat can also cause items like perfumes to catch fire. Therefore, it is essential to keep a check on the temperature to ensure the safety of your boxed goods.
To find a box in piles of boxes or a cluttered mailroom can be cumbersome. Moreover, if you have a client waiting outside to pick up his order could put on a lot of pressure on you. In such chaos, you are likely to throw away boxes out of the way to find the required one.
The panic can lead to damage of the boxed packaged goods in other boxes in your mailroom. Therefore, avoid your mailroom getting cluttered to find the box you are looking for conveniently.
There are furniture pieces designed explicitly for mailrooms. These cabinets let you sort your items carefully, making it easy to put them on the shelf and pick it up too. The shelves make it easy to stack items on different racks instead of stacking the boxes on each other.
Carts with wheels can help you carry the boxes to the shelf and back to the desk. You can also consider mailroom benches and packing benches to assist in packaging and storing boxes.
To wrap up, the boxed packaged goods in your mailroom require care. So, pack it securely, box it properly and store it in a way that you can easily pick it up and carry it. This will surely keep your boxes safe, and you are all good to go!