9 Tips and Ideas For Coworking Space: A Quick Guide

time to read article5 minutes

article date Jan 19, 2021

After the pandemic, many people have resorted to work from home policy. This policy does not only help in saving money but also provides flexibility to the employees. But exceptions and exist and some people opt for coworking spaces. According to a report but Business Wire, the global coworking space market is expected to grow to 8.14 billion in 2021.

Coworking Spaces, Rise Up!

This trend is going to drive the demand for more coworking spaces, which were becoming increasingly popular even before the pandemic. Pre-pandemic, these spaces were dominated by small businesses, startup companies, and freelancers. Moving forward, these occupants will undoubtedly be joined by a new force of remote employees. These workers will appreciate not having to commute to the office, but they will want to work outside of their homes in a productive coworking space for various reasons.

Are you the owner or manager of a coworking space? Are you looking for ideas for coworking space? Looking into classy coworking space design ideas? Then there is an excellent news for you. We have outlined a few tips that will help you with ideas for coworking space. Make sure that you’re poised to distinguish your space from the others.

Tips and Ideas for Coworking Space

1. Create The Best Layout

One thing that you should start with is the layout. It will probably include a blended layout for maximum flexibility. Some coworking spaces only have private offices, but those don’t accommodate group meetings, networking sessions, or community lunches. You can look into some coworking space design ideas and design a cozy workplace. The best layouts will consist of private offices, conference rooms, community desks, and common areas.

2. Hire a Community Coordinator

You should hire a community coordinator and make sure they’re just suitable for the job. If you’ve ever watched “The Love Boat,” it’s the vibrant and generous Julie McCoy cruise director-type that you’re after here. Your coordinator should welcome and orient all newcomers to the space, check-in on workers frequently to make sure they have what they need, organize community events, and be available to troubleshoot any concerns that may come up.

3. Expand Accessibility

One of the perks of coworking spaces is that they facilitate more flexible hours than conventional spaces. Ensure that you can accommodate people who want to work during non-traditional hours. If a team’s creative juices flow best at midnight, make sure there’s a meeting room open and available for them.

4. Stay In Touch With A Newsletter

Whether through an e-newsletter or a physical newsletter distributed to each workspace, stay in touch with regular communications. Use the newsletter to introduce new workers, post job openings, feature a new product or service your clients provide, or excite upcoming community events.

5. Install a Message Board

Since workers will be coming and going, they can communicate through a commission in the lobby or kitchen. Create a spotlight corner for individuals or companies who are new to your space. Recognize workers who have received promotions or companies that have won awards or reached growth benchmarks. And leave space for people to buy or sell items or post help wanted ads, request service provider recommendations, etc. A virtual version of this would be to start a Facebook page for your space.

6. Upgrade Your Amenities

The kitchen is a great place to start. Just as the kitchen is the heart of your home, it’s also the hub of your coworking space. Make sure it’s inviting with bells and whistles such as a top-of-the-line coffee maker, ample fridge space, reliable cutlery, and seating/electrical hookups that accommodate working lunches.

Equipping community spaces with recreational equipment such as a ping pong or pool table where people can step away from their stress is also a win. A shower and exercise equipment are strong selling points, too. Some coworking spaces even have nap rooms for workers who need that 15-minute power break to jumpstart their productivity. And finally, make sure that you have a robust suite of work-related amenities, too, such as chargers, projectors, whiteboards, etc.

7. Integrate Mail Management Software

Ecommerce was already skyrocketing, but the pandemic drove it into the stratosphere. Your mailroom has likely felt the strain. Now that people are accustomed to the convenience of online purchases and lightning-fast deliveries, experts don’t expect trends to let up, even after the pandemic has passed. Your mailroom needs to be able to handle the uptick in package delivery.

Another challenge with mail delivery and coworking spaces is that many workers won’t be coming in every day like they would at traditional offices. You’ll need an effective way to communicate with workers, whether they’re on the premises or not, and track their preferences for holding or delivering their packages. You can attempt this by hand, but that’s a recipe for delays, bungled deliveries, and lost packages.

For maximum mailroom efficiency, not to mention happier clients, upgrade to package receiving software. This doesn’t have to be complicated. There’s an app for that! Rather than dealing with error-prone, handheld scanners, switch to a mailroom app that can be deployed from a smartphone or laptop computer. You can scan incoming package labels, log the data, and send instant notifications with photos to package recipients in seconds. The software will do the heavy lifting for you, organizing the data, tracking recipients’ delivery preferences, reminding recipients to pick up packages after a specified period, and more.

8. Hold Community Functions

One of the reasons people choose coworking spaces over simply working from home is that they want the synergy of a work community. It helps with innovation, productivity, and networking. But for this to happen, people need ways to connect with their coworkers.

Task your community manager with hosting regular functions to allow people to come together. Consider these ideas:

• Lunchbreak yoga

• Ping pong competitions (assuming you have the necessary equipment)

• Minute-to-win it games

• Friday potlucks in the community kitchen. Be creative and work with a theme: build-your-own-rice-bowls (have everyone bring an ingredient to add), food from your country of origin, crockpot soup buffet, etc.

• Skills development lectures. Have coworkers sign up to share a helpful skill pertaining to their line of work in 10 minutes or less. (If people are pressed for time, this could happen as a working lunch.)

• Photography or poetry contest (workers could post their entries on the aforementioned message board for vote)

• Book club Community speakers. Bring in respected people from different walks of life to share their secrets of success.

9. Free Trial

Consider offering a free trial to prospective clients to remove entry barriers. They may be gun shy about signing a contract, so let them try it without a commitment and wow them!

These are some of the ideas for coworking space that can get you started. The business is coming—just make sure that you’re prepared to get your share of it by preparing now to offer amenities and services that go above and beyond for prospective clients.

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